The STI Joining Letter Format DOC/PDF is one of the most searched documents among applicants selected under the School Teacher Internship (STI) 2025 program in Punjab. After the merit list is announced, successful candidates are required to download or prepare their joining letters to submit to the School Education Department (SED) or the concerned school head.
This article explains everything you need to know about the STI Joining Letter Format — including sample templates, required contents, submission process, verification steps, and FAQs.
🏫 What is an STI Joining Letter?
An STI Joining Letter is an official document that confirms a candidate’s willingness to join the assigned school as an intern teacher under the Punjab STI Internship Program.
It acts as a bridge between the selection process and the actual start of duty. Without submitting this joining letter, your seat may be considered vacant and offered to the next candidate on the merit list.
Key purposes of the joining letter:
- Confirms your acceptance of the STI offer.
- Provides school details and joining date.
- Acts as a record for HR and school administration.
- Helps initiate your stipend/salary process.
- Serves as proof of internship start for future references.
📋 STI Joining Letter Format (DOC/PDF) Overview
The joining letter format is generally simple, formal, and professional. It should include:
- Your name, CNIC, and contact details.
- Date and subject line (e.g., Joining as School Teacher Intern under STI 2025).
- Details of the school and post offered.
- A short declaration of joining.
- Signature of candidate and verification by the school head.
Check Also: How to Check STI Schools List on pwwf.punjab.gov.pk
📄 STI Joining Letter Sample (Editable Text Format)
Below is a ready-to-use STI Joining Letter sample you can copy and paste into Word or Google Docs:
To:
The Head Teacher,
[Name of School],
[City/District], Punjab.
Subject: Joining Letter for School Teacher Internship (STI) 2025
Respected Sir/Madam,
I am pleased to inform you that I have been selected under the School Teacher Internship (STI) 2025 program announced by the Punjab School Education Department.
I hereby submit my joining letter for the post of School Teacher Intern (STI) at your school. I am ready to perform my teaching duties with full dedication, responsibility, and commitment according to the rules and regulations of the department.
Please consider this as my formal acceptance of the internship offer. I shall abide by all instructions and cooperate with the administration for the smooth conduct of academic activities.
Name: [Your Full Name]
Father’s Name: [Father’s Name]
CNIC: [12345-6789012-3]
Merit List District: [District Name]
Category: [Primary/Elementary/Secondary]
Contact No.: [Mobile Number]
Address: [Complete Address]
Signature: ____________________
Date: ________________________
Verified by:
Head Teacher / Principal
(Signature & Official Stamp)
✅ Tip: You can save this file as STI-Joining-Letter.docx or STI-Joining-Letter.pdf and print it for submission.
🧾 STI Joining Letter PDF Download Template
If you prefer a ready-made template, you can design a simple version in Microsoft Word and export it as a PDF. Make sure it includes:
| Section | Details Required |
|---|---|
| Header | Candidate name, address, date |
| Subject | Joining as School Teacher Intern (STI) 2025 |
| Body | Declaration of joining and acceptance |
| Signature Block | Signature, CNIC, contact number |
| Verification | Signature and stamp of Head Teacher |
🧠 How to Write STI Joining Letter – Step by Step
Follow these simple steps to create a professional joining letter for the STI program:
- Open MS Word or Google Docs
Choose a blank document and set the page layout to A4. - Add Your Personal Details
Include your full name, CNIC, phone number, and address at the top left. - Write the Date and Subject Line
Example: Date: 2nd November 2025
Subject: Joining Letter for STI 2025 (Primary Level) - Write a Short, Polite Body Paragraph
Declare that you are joining the school as an intern and accept the post offered. - Add Your Signature and Date
Always sign the letter before submission. - Get Verification from Head Teacher
The school head will sign and stamp your letter as official proof of joining.
Check Also: Contract Rules & Conditions for STI Internship 2025
📦 Documents to Attach with STI Joining Letter
When submitting your joining letter, make sure you attach the following documents:
| No. | Required Document | Remarks |
|---|---|---|
| 1 | Copy of CNIC | Must be attested |
| 2 | Academic Certificates | Matric, Intermediate, BA/BSc, MA/MSc |
| 3 | Domicile Certificate | Must match the district applied for |
| 4 | 2 Passport Size Photos | With white background |
| 5 | STI Merit List Print | To confirm selection |
| 6 | Medical Fitness Certificate | From a government hospital |
| 7 | Character Certificate | From last attended institution |
🕓 When to Submit the STI Joining Letter
- The joining letter submission date is usually announced after the merit list is published.
- Selected candidates must report to the assigned school within 3–5 working days after the list is uploaded.
- Delayed submission without reason may result in loss of your seat.
🧩 Verification and Approval Process
After submission of your joining letter:
- School Head verifies your credentials and marks attendance from your first day.
- The District Education Officer (DEO) or AEO reviews your documents.
- Upon approval, your joining is officially recorded in the SED system.
- You will receive confirmation through the STI portal login or email/SMS.
💼 Responsibilities After Joining
Once your joining is accepted, you must fulfill the duties mentioned in your STI contract:
- Attend classes regularly and maintain attendance records.
- Follow the timetable assigned by the school.
- Participate in school activities and meetings.
- Submit monthly progress reports to the head teacher.
- Maintain discipline and teaching quality.
💰 STI Salary After Joining
After submission of the joining letter and verification, you’ll be eligible for your monthly stipend as per category:
| Level | Duration | Monthly Stipend (PKR) |
|---|---|---|
| Primary | 9 months | Rs. 20,000 |
| Elementary | 9 months | Rs. 25,000 |
| Secondary/Higher Secondary | 9 months | Rs. 30,000–35,000 |
Payments are processed through bank accounts after attendance verification each month.
⚙️ Common Issues with Joining Letter Submission
Some candidates face difficulties during joining due to minor mistakes. Here are tips to avoid them:
- Ensure your name and CNIC match exactly with the merit list.
- Double-check the school name and district before submission.
- Never submit an unsigned or unstamped letter.
- Keep a photocopy of all documents for your record.
- Submit within the deadline mentioned by SED Punjab.
Check Also: What is STI in Education? Meaning & Purpose Explained
📚 STI Joining Letter vs Appointment Letter
| Feature | Joining Letter | Appointment Letter |
|---|---|---|
| Issued By | Candidate | Department / School |
| Purpose | Acceptance of internship | Offer of appointment |
| Signature Required | Candidate & School Head | Department Authority |
| Format | Simple declaration | Official document |
| Use | Confirms joining | Confirms selection |
📥 How to Download STI Joining Letter Format DOC/PDF
You can easily create or download the STI joining letter by following these options:
- Option 1 – Create Your Own
- Copy the sample format given above.
- Paste it into MS Word or Google Docs.
- Replace the placeholders with your personal information.
- Save as
.docxor export as.pdf.
- Option 2 – Use Ready Template
- Search “STI Joining Letter Format DOC” or “STI Joining Letter Template PDF” on trusted portals like
- pave.com.pk
- sti.org.pk
- sed.punjab.gov.pk
- Search “STI Joining Letter Format DOC” or “STI Joining Letter Template PDF” on trusted portals like
- Option 3 – Request from School
- Some schools provide pre-formatted joining letters for all selected candidates.
📧 Email Submission Format (If Allowed)
If the school accepts digital submissions, you can email your joining letter as a PDF:
Subject: STI Joining Letter – [Your Name], [District Name]
Body:
Dear Sir/Madam,
Please find attached my duly signed joining letter and required documents for the STI 2025 Internship Program.
Thank you.
Best regards,
[Your Name]
[CNIC]
[Contact Number]
🏁 Conclusion:
The STI Joining Letter Format DOC/PDF is an essential document for completing your internship registration under the School Teacher Internship (STI) 2025 program. Submitting it correctly and on time ensures smooth onboarding, stipend approval, and record maintenance.
Always double-check the spelling of names, school details, and ensure your letter is duly signed and stamped by the head teacher. Candidates are advised to keep both hard and soft copies of the letter for personal and future verification purposes.
Check Also: What is STI in Education? Meaning & Purpose Explained
❓ FAQs STI Joining Letter Format DOC/PDF:
Q1. What is the STI Joining Letter Format for 2025?
The STI Joining Letter Format 2025 is an official document template used by selected teachers under the School Teacher Internship program to confirm their joining at a government school.
Q2. How can I download the STI Joining Letter Format in PDF?
You can download the STI Joining Letter Format PDF from the Punjab School Education Department’s official website or from trusted educational portals like pave.com.pk and sti.org.pk.
Q3. Is the STI Joining Letter mandatory for all selected candidates?
Yes, submitting the STI joining letter is compulsory; without it, your selection will not be confirmed.
Q4. What details are required in the STI Joining Letter?
You must include your full name, CNIC, school name, category (Primary/Elementary/Secondary), date, signature, and contact details.
Q5. Can I type the STI joining letter myself?
Yes, you can write or type it yourself in MS Word using the official format and convert it into a PDF before printing.